The Long Game Retreat
Terms & Conditions of Participation
🔒 All Sales Are Final
All retreat sales are non-refundable.
Due to the intimate nature of this event and limited spots available, no refunds will be issued for change of mind, illness, travel disruptions, scheduling conflicts, or inability to attend for any reason. Please ensure you’re available for the selected retreat dates before completing your purchase.
⏰ Event Changes
We reserve the right to make necessary changes to the event schedule, venue, facilitators, or content to ensure the best possible experience.
In the unlikely event that we need to cancel or reschedule due to circumstances beyond our control (e.g. natural disasters, illness, family emergency etc.), your ticket will be transferred to the rescheduled event or refunded in full. No additional costs (e.g. travel, accommodation) will be reimbursed.
🧾 Payment Plans
If you select a payment plan, you agree to complete all payments as scheduled at checkout.
Failure to do so may result in:
Loss of your ticket and place at the event
Removal from any event-related materials or bonuses
Additional admin fees to reinstate access (if applicable)
📸 Media & Photography Consent
This retreat will be professionally photographed and filmed to capture the experience and promote future events.
By attending, you consent to the use of your image, voice, and likeness across The Long Game Coaching’s platforms including social media, website, email marketing, and other promotional materials.
Opting out?
If you prefer not to be featured in any photography or videography, please notify our team in writing prior to the event or let us know upon arrival. Your comfort and consent will be prioritised.
🧘♀️ Wellbeing, Safety & Conduct
The Long Game Retreat is a neuroaffirming, inclusive space grounded in respect, autonomy, and safety.
By attending, you agree to:
Take responsibility for your own physical, mental, and emotional wellbeing
Let facilitators know if any activities feel unsafe or inaccessible to you
Engage with the space and others in a way that is kind, respectful, and inclusive
Any behaviour deemed harmful, disruptive, or discriminatory may result in removal from the event without refund.
📝 Participant Waiver
The waiver ensures everyone is informed, safe, and protected. If you're unable to sign it, we respect that choice — but you won’t be able to participate in the retreat, and your ticket may be forfeited without refund.
You will receive the waiver document prior to the retreat and it must be signed and returned before participation. This is a standard safety measure to protect both attendees and facilitators.
🌱 Accessibility & Individual Needs
We deeply value inclusion. If you have any allergies, access needs, sensory sensitivities, or other support requirements, please let us know as early as possible.
We’ll do everything in our power to accommodate your needs and ensure your retreat experience is safe, supported, and affirming.
Closer to the retreat, you’ll receive a detailed form to submit your access and dietary requirements. It is your responsibility to complete and submit this form by the deadline provided.
We cannot guarantee accommodations for needs that are submitted late or not submitted at all, and we cannot be held liable for any impact this may have on your experience.
🏡 Property Care & Liability
We’re so lucky to host this retreat at a beautiful venue on the ancestral lands of the Taungurung peoples, and we ask all participants to treat the space, furnishings, and surroundings with care and respect.
Any damage caused to the property — including but not limited to buildings, furniture, linens, or outdoor areas — as a result of reckless, accidental, negligent, or intentional behaviour will be the financial responsibility of the participant involved.
You agree to cover the cost of repair or replacement for any damage you cause during your stay.
✨ Participation is Voluntary
All movement sessions, workshops, and discussions are optional. You are encouraged to honour your body and boundaries throughout the retreat.
By completing your purchase, you agree to these Terms & Conditions. If you have questions or concerns, please reach out to us in writing at hello@beccameron.com
We can’t wait to welcome you.
With love and deep respect,
Bec + The Long Game Team